Why it is Finally Time to Retire Your Fax Machine

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July 08, 2021

Why it is Finally Time to Retire Your Fax Machine

Why it is Finally Time to Retire Your Fax Machine

Fax machines today are relics of a very important time in our past. They were ubiquitous and found in every office, household, or other places of business. For a very long time, it was the only secure way to transmit information over long distances in a brisk amount of time.

Things have now changed. The advent of technology has more or less made the antiquated merits of having a fax machine almost obsolete. We say almost as the machine can still be found in and around many offices and households even today.

Apart from the obvious convenience of using modern technology instead of a fax machine, there are other imperative reasons to abandon fax machines altogether. A primary factor just so happens to be the issue of security. With security regulations becoming stricter and data theft becoming more and more common, many organizations have already abandoned fax machines in favor of technologies that have stringent protocols in place to protect valuable data.

In this article, we would like to emphasize why it is finally a good idea to take your faxing endeavors online and let the fax machine just be a fond memory to be occasionally nostalgic about.

Absence of Encryption

We humans are susceptible to ostensibly small errors that can eventually have grave consequences. This can be seen and has been experienced in the past by fax machine users. A single wrong number dialed on the machine can send the fax to parties that weren’t meant to see it.

Now most of the time, individuals would just ignore the wrong mail. However, there are scenarios wherein this information can also be exploited for personal gain. Such errors can also occur while sending emails, but at least in emails you can use encryptions to protect them from unwanted eyes.

Hence, it is crucial for businesses especially those that deal in confidential data transfers to switch to online faxing alternatives, in order to save themselves from being at the receiving end of malpractices.

Fax Machine Hacking

Did you know that fax machines can be hacked? It is quite complacent to believe that fax machines cannot be hacked like cell phones and computers can. This cannot be any further from the truth. The transmission protocols of yesteryears still remain, thus making fax machines vulnerable to hacks.

Companies that use all in one fax machines that have email options available on the fax machines are especially susceptible to such practices. With other crucial tasks like printing, copying attached to the machine, the entire central system of the organization can be compromised in a second.

It is a well-documented fact that such machines can be used to gain unauthorized access to the whole connected system of an organization, thus eventually also getting access to computer systems and the information contained in them.

The Risk of Data Loss

The above two factors can easily culminate in the worst-case scenario, which is loss of data. It is simply extremely easy to get unauthorized access to documents that are sent or received via a fax machine. As such, important information can be misplaced, lost, or get into the wrong hands.Even though there are protocols in place at reputed organizations as to how a fax machine is supposed to be used, and who is allowed in the faxing room, they are rarely adhered to by the staff.

Documents received via Fax machines can easily catch the attention of a passerby. These documents can be misplaced, taken off an idle machine, and cause tons of problems for the management. There can be losses in the upwards of billions if such things do end up happening.With online sharing of documents, this can easily be avoided. As the information shared is privy to the eyes of the recipients and sender only.

Using FaxitFast as the Alternative 

If there is one thing you can take from the above information, then it is the fact that fax machines should in fact be retired. Thankfully, there are way better options available in the market, a major beneficial option being online faxing via FaxitFast.

FaxitFast is a platform that allows users to send and receive faxes online via any email id without the use of a fax machine. As for data security, the platform employs advanced security measures that ensure your documents pass through strong SSL encryptions that make the breach of data absolutely impossible.

So, if you are looking for a faxing alternative to fax machines, FaxitFast is the tool you’ll need to go online.

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Frequently Asked Questions

Answers to common questions about FaxitFast.


FaxitFast is an Internet fax service that allows users to get their own unique, dedicated fax number and gives you the power to send / receive faxes from the Internet and your existing email account. Your FaxitFast fax number can be prominently displayed on business cards, email footers, and any other place you would showcase a traditional fax number. Senders can send faxes to your dedicated FaxitFast number using regular fax machines or other Internet fax services. Your incoming faxes are automatically converted to Adobe Acrobat PDF files and are immediately sent to your registered email address. FaxitFast email fax works with any existing email account and gives you the power to send and receive faxes from anywhere you have access to your existing email account, including on-the-go from your Blackberry, iPhone, Android or smartphone.

Nope. FaxitFast is a web based service and works from your online FaxitFast account and through your existing email account. Fax from online as FaxitFast combines the power of fax and email into one user-friendly service. No software to download, no equipment to buy.

We've made it easy to change your password at anytime to protect the security of your online fax account. To change your password, simply Log In to your account with your username / password at FaxitFast.com. Once you have signed in, click the "User Profile" link located on the left-hand side of the screen under the My Settings section. You will then have the option to change your password as desired.
It is NOT possible to change your username after the account has been created, even if you no longer have access to the email address that was used when the FaxitFast account was first created. You can easily update the email addresses to send / receive faxes with on the "Send Prefernces" page and "Receive Preferences" page, but you will always need to login using the same email address that was used when the FaxitFast account was first created.

If you forget or misplace your username or password for your FaxitFast account, you may request it online by clicking the "Login" navigation item and then clicking the "reset your password" link. If you have forgotten both your username and password, please Contact Us and we will send you an email indicating your username and/or reset password. Please include any information in your email that will help us identify your account, such as the FaxitFast fax number, primary account holder's name, registered email address, etc. Once we receive your request, the correct username / password will be sent to the registered email address on file for the account in question.

Yes you can! During the sign up process, you will have the option to select a toll free prefix or choose from hundreds of local area codes throughout the United States.

Now that you've successfully signed up for a FaxitFast account, the first step is to login to your FaxitFast account and become familiar with the "My Account" area. Once logged in, we recommend taking the FaxitFast product tour before customizing the FaxitFast settings. From the "My Account" area, you can:

- Make changes to your login information, billing information and user profile
- Review your incoming / outgoing fax history
- Send faxes using the FaxitFast Account Dashboard
- Customize incoming / outgoing fax settings
- Customize settings for mobile faxing directly from your Blackberry, iPhone or smartphone
- Change the email addresses used for receiving / sending faxes
- Fill your online FaxitFast address book with commonly used fax numbers
- Review your billing history
- Upgrade your monthly fax plan
- Schedule faxes to be sent automatically at a later time
- Filter junk faxes using the FaxitFast spam blocker

Our Internet fax service includes compatibility with fax for Windows, Mac, Linux and all of the popular browsers.

Absolutely not. FaxitFast is billed month-to-month with no contracts and users can cancel with a click from their online FaxitFast "My Account" area.

Yes and Yes! You can use FaxitFast with Windows or Mac operating systems and our service works with all of the popular browsers including Firefox, Chrome, Safari, Internet Explorer, and more. FaxitFast is a leading fax email service that allows you to fax with Windows, Mac, Linux and more.

YES! Simply enter your current fax number in Step 2 of the signup procedure and the system will walk you through the process. It is that easy!

At the present time our FaxitFast online faxing services only covers the United States and Canada.

Privacy / Security

If you send and receive faxes via email, it may be possible for third parties to unlawfully intercept or access fax/voice messages, since email is not secure. Any faxes you send while logged in to your account using the FaxitFast Account Dashboard are uploaded from your computer to FaxitFast via a secure SSL connection. This is more secure than email to fax.

Privacy is one of our highest concerns and we have taken numerous security measures to keep your information safe. Anytime you are logged in to the FaxitFast website, any information you submit to us (billing/personal information, viewing or downloading faxes, sending faxes from the website, etc.) is protected by a secure, encrypted connection between your computer and the FaxitFast website. This is true unless you specifically choose the unsecure login option to access your account. You can use your web browser's security feature to view the security information for any FaxitFast pages that require you to enter credit card information.

Contact a member of the FaxitFast support team immediately by sending us an email to Support@FaxitFast.com or use the Contact Us form. Once your email is received, our team will suspend your account until the password can be reset and forwarded to the primary account holder.