August 14, 2020
Online Faxing VS Traditional Faxing – Which is Better?
As the internet continues to become a pervasive force of nature, digital clones of traditional business practices are quickly becoming obsolete. Here, our focus is mainly on the good ol’ traditional fax machine. With the introduction of email, and many other technological advancements making communication all the more convenient, the traditional fax machine still finds an important place in many business offices worldwide.
But… how does it stack up against the advanced and intuitive innovation of digital faxing that help individual’-s send faxes online? Well, that is what we will try to find out in this article. So, without much further ado, let us find out how relevant traditional faxing really is in this digital age.
What is Online Faxing?
Online Faxing or Digital Faxing, as some might like to call it, is nothing but the digitization of traditional faxing methods. To understand digital faxing better, you first need to understand how traditional faxing worked.
In traditional faxing, you first scan a piece of paper via a fax machine. Then the fax machine scans the images contained in the paper and sends it to another fax machine somewhere else. The other fax machine later prints an identical copy of that piece of paper.
Digital faxing doesn’t go through all the above hoops. The process of sending faxes online is far more smooth and agile than its traditional counterpart. You simply scan the piece of paper you want to fax via the faxing software. If you have the document uploaded in cloud or on your system, then you can directly take it from there. Once uploaded you just have to send the fax via email, cloud sharing or Air Drop.
In digital faxing there are no physical machines, or papers to mingle in. These are apps and software specifically designed to send faxes online. All you need is a computer, mobile phone and an internet connection.
Online Faxing VS Traditional Faxing
Online Faxing and Traditional Faxing can be differentiated on certain key factors. They can be stacked up against each other in terms of the cost, how convenient they are to use, and how much training work you have to put in to get your employees comfortable with these tools.
When it comes to cost, there is no argument to be made here, online faxing is the clear winner. With digital faxing, you only pay for the application’s service. The charges can be monthly or annual, and that is just about all the cost you will incur. This is not the case with a physical fax machine. With traditional faxing, you will be charged for every fax you send, just like your cell phone operator charges you for every call you make. A dedicated phone line just for your fax machine. And a fax machine, like any other machine on this planet will cost you oodles of amount regularly on maintenance, which is avoided with online faxing.
Again! Digital faxing wins here as well. The average fax machine will take about 30 seconds to a minute to send a fax, which is only a matter of seconds with online faxing. This difference is pretty negligible, because everyone can wait 30 seconds to send a fax, as speed really isn’t a priority here. You can make up for the loss of speed in traditional faxing when you consider the time it will take to open your online faxing app, log in, and scan your document.
However, traditional faxing really fails in the speed department when you have to send multiple documents online. In online faxing, the speed remains the same, it is agile. According to our calculation, it will take up to 5 minutes just to send 5 documents via a traditional fax machine.
This is where the waters get a little muddy. In online faxing, most of the apps are protected with strong encryptions that protect your documents, whereas, in traditional faxing you really aren’t dealing with any online hackers. In our opinion, both of these methods provide ample security to the documents valuable to your business. Of course, how well the security works depends on the personal responsibilities and policies of the business using them.
Online faxing really takes the cake here. Online faxing is fairly easy to use and can be used by anyone from anywhere with any device. You are not bleeding money on repairs and maintenance. Online faxing is also far more convenient for large organizations that have to deal with a large amount of data. Traditional faxing simply cannot compete in the convenience department here as more and more people and businesses embrace digital faxing. Another feature associated with online faxing that traditional faxing doesn’t offer is the ability for multiple people to receive a fax when it is received.
Send Fax Online with Fax-it-Fast
As you can see, online faxing clearly wins this battle between digital faxing and traditional faxing. So, you should also get acquainted with the luxury of sending fax online, and we know just the right tool to get you started.
Fax-it-Fast brings to you a web-based fax service that is guaranteed to change the way you send and receive faxes online. By using our revolutionary user-friendly software, you can instantly start faxing from any smart phone or send a fax via any e-mail account.
You can also manage your faxes without the hassle of downloading any additional apps or using a physical fax machine. With Fax-it-Fast, you can rest assured knowing that your internet fax number is always on 24/7 all year round, thus allowing you to send a fax over the internet anytime you please, and from anywhere you want.
So, say goodbye to the ancient ways of faxing, and embrace the simple, fast and convenient alternative instead. Give us a try, start your 30-day free trial today.