Online Faxing VS Traditional Faxing – Which is Better?

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August 14, 2020

Online Faxing VS Traditional Faxing

Online Faxing VS Traditional Faxing – Which is Better?

As the internet continues to become a pervasive force of nature, digital clones of traditional business practices are quickly becoming obsolete. Here, our focus is mainly on the good ol’ traditional fax machine. With the introduction of email, and many other technological advancements making communication all the more convenient, the traditional fax machine still finds an important place in many business offices worldwide.

But… how does it stack up against the advanced and intuitive innovation of digital faxing that help individual’-s send faxes online? Well, that is what we will try to find out in this article. So, without much further ado, let us find out how relevant traditional faxing really is in this digital age.

What is Online Faxing?

Online Faxing or Digital Faxing, as some might like to call it, is nothing but the digitization of traditional faxing methods. To understand digital faxing better, you first need to understand how traditional faxing worked.

In traditional faxing, you first scan a piece of paper via a fax machine. Then the fax machine scans the images contained in the paper and sends it to another fax machine somewhere else. The other fax machine later prints an identical copy of that piece of paper.

Digital faxing doesn’t go through all the above hoops. The process of sending faxes online is far more smooth and agile than its traditional counterpart. You simply scan the piece of paper you want to fax via the faxing software. If you have the document uploaded in cloud or on your system, then you can directly take it from there. Once uploaded you just have to send the fax via email, cloud sharing or Air Drop.

In digital faxing there are no physical machines, or papers to mingle in. These are apps and software specifically designed to send faxes online. All you need is a computer, mobile phone and an internet connection.

Online Faxing VS Traditional Faxing

Online Faxing and Traditional Faxing can be differentiated on certain key factors. They can be stacked up against each other in terms of the cost, how convenient they are to use, and how much training work you have to put in to get your employees comfortable with these tools.


When it comes to cost, there is no argument to be made here, online faxing is the clear winner. With digital faxing, you only pay for the application’s service. The charges can be monthly or annual, and that is just about all the cost you will incur. This is not the case with a physical fax machine. With traditional faxing, you will be charged for every fax you send, just like your cell phone operator charges you for every call you make. A dedicated phone line just for your fax machine. And a fax machine, like any other machine on this planet will cost you oodles of amount regularly on maintenance, which is avoided with online faxing.


Again! Digital faxing wins here as well. The average fax machine will take about 30 seconds to a minute to send a fax, which is only a matter of seconds with online faxing. This difference is pretty negligible, because everyone can wait 30 seconds to send a fax, as speed really isn’t a priority here. You can make up for the loss of speed in traditional faxing when you consider the time it will take to open your online faxing app, log in, and scan your document.

However, traditional faxing really fails in the speed department when you have to send multiple documents online. In online faxing, the speed remains the same, it is agile. According to our calculation, it will take up to 5 minutes just to send 5 documents via a traditional fax machine.


This is where the waters get a little muddy. In online faxing, most of the apps are protected with strong encryptions that protect your documents, whereas, in traditional faxing you really aren’t dealing with any online hackers. In our opinion, both of these methods provide ample security to the documents valuable to your business. Of course, how well the security works depends on the personal responsibilities and policies of the business using them.


Online faxing really takes the cake here. Online faxing is fairly easy to use and can be used by anyone from anywhere with any device. You are not bleeding money on repairs and maintenance. Online faxing is also far more convenient for large organizations that have to deal with a large amount of data. Traditional faxing simply cannot compete in the convenience department here as more and more people and businesses embrace digital faxing. Another feature associated with online faxing that traditional faxing doesn’t offer is the ability for multiple people to receive a fax when it is received.

Send Fax Online with Fax-it-Fast

As you can see, online faxing clearly wins this battle between digital faxing and traditional faxing. So, you should also get acquainted with the luxury of sending fax online, and we know just the right tool to get you started.

Fax-it-Fast brings to you a web-based fax service that is guaranteed to change the way you send and receive faxes online. By using our revolutionary user-friendly software, you can instantly start faxing from any smart phone or send a fax via any e-mail account.

You can also manage your faxes without the hassle of downloading any additional apps or using a physical fax machine. With Fax-it-Fast, you can rest assured knowing that your internet fax number is always on 24/7 all year round, thus allowing you to send a fax over the internet anytime you please, and from anywhere you want.

So, say goodbye to the ancient ways of faxing, and embrace the simple, fast and convenient alternative instead. Give us a try, start your 30-day free trial today.

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Frequently Asked Questions

Answers to common questions about FaxitFast.


FaxitFast is an Internet fax service that allows users to get their own unique, dedicated fax number and gives you the power to send / receive faxes from the Internet and your existing email account. Your FaxitFast fax number can be prominently displayed on business cards, email footers, and any other place you would showcase a traditional fax number. Senders can send faxes to your dedicated FaxitFast number using regular fax machines or other Internet fax services. Your incoming faxes are automatically converted to Adobe Acrobat PDF files and are immediately sent to your registered email address. FaxitFast email fax works with any existing email account and gives you the power to send and receive faxes from anywhere you have access to your existing email account, including on-the-go from your Blackberry, iPhone, Android or smartphone.

Nope. FaxitFast is a web based service and works from your online FaxitFast account and through your existing email account. Fax from online as FaxitFast combines the power of fax and email into one user-friendly service. No software to download, no equipment to buy.

We've made it easy to change your password at anytime to protect the security of your online fax account. To change your password, simply Log In to your account with your username / password at Once you have signed in, click the "User Profile" link located on the left-hand side of the screen under the My Settings section. You will then have the option to change your password as desired.
It is NOT possible to change your username after the account has been created, even if you no longer have access to the email address that was used when the FaxitFast account was first created. You can easily update the email addresses to send / receive faxes with on the "Send Prefernces" page and "Receive Preferences" page, but you will always need to login using the same email address that was used when the FaxitFast account was first created.

If you forget or misplace your username or password for your FaxitFast account, you may request it online by clicking the "Login" navigation item and then clicking the "reset your password" link. If you have forgotten both your username and password, please Contact Us and we will send you an email indicating your username and/or reset password. Please include any information in your email that will help us identify your account, such as the FaxitFast fax number, primary account holder's name, registered email address, etc. Once we receive your request, the correct username / password will be sent to the registered email address on file for the account in question.

Yes you can! During the sign up process, you will have the option to select a toll free prefix or choose from hundreds of local area codes throughout the United States.

Now that you've successfully signed up for a FaxitFast account, the first step is to login to your FaxitFast account and become familiar with the "My Account" area. Once logged in, we recommend taking the FaxitFast product tour before customizing the FaxitFast settings. From the "My Account" area, you can:

- Make changes to your login information, billing information and user profile
- Review your incoming / outgoing fax history
- Send faxes using the FaxitFast Account Dashboard
- Customize incoming / outgoing fax settings
- Customize settings for mobile faxing directly from your Blackberry, iPhone or smartphone
- Change the email addresses used for receiving / sending faxes
- Fill your online FaxitFast address book with commonly used fax numbers
- Review your billing history
- Upgrade your monthly fax plan
- Schedule faxes to be sent automatically at a later time
- Filter junk faxes using the FaxitFast spam blocker

Our Internet fax service includes compatibility with fax for Windows, Mac, Linux and all of the popular browsers.

Absolutely not. FaxitFast is billed month-to-month with no contracts and users can cancel with a click from their online FaxitFast "My Account" area.

Yes and Yes! You can use FaxitFast with Windows or Mac operating systems and our service works with all of the popular browsers including Firefox, Chrome, Safari, Internet Explorer, and more. FaxitFast is a leading fax email service that allows you to fax with Windows, Mac, Linux and more.

YES! Simply enter your current fax number in Step 2 of the signup procedure and the system will walk you through the process. It is that easy!

At the present time our FaxitFast online faxing services only covers the United States and Canada.

Privacy / Security

If you send and receive faxes via email, it may be possible for third parties to unlawfully intercept or access fax/voice messages, since email is not secure. Any faxes you send while logged in to your account using the FaxitFast Account Dashboard are uploaded from your computer to FaxitFast via a secure SSL connection. This is more secure than email to fax.

Privacy is one of our highest concerns and we have taken numerous security measures to keep your information safe. Anytime you are logged in to the FaxitFast website, any information you submit to us (billing/personal information, viewing or downloading faxes, sending faxes from the website, etc.) is protected by a secure, encrypted connection between your computer and the FaxitFast website. This is true unless you specifically choose the unsecure login option to access your account. You can use your web browser's security feature to view the security information for any FaxitFast pages that require you to enter credit card information.

Contact a member of the FaxitFast support team immediately by sending us an email to or use the Contact Us form. Once your email is received, our team will suspend your account until the password can be reset and forwarded to the primary account holder.