9 online faxing features that will stimulate your productivity

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November 1, 2022

10 online faxing features

Internet faxing uses email to send documents to a receiving fax machine or allows you to receive a fax as an email. It's so easy you can send a fax directly from Gmail or even send a fax from your phone. The navigation and usability features are tremendous and familiar to most people, but what about those lesser-known features that help change how you send and share documents? Here is a list of the most helpful and least-known features that can take your productivity to a new level.

1. Group distribution

Mass distribution can now send a fax document to many recipients, sometimes up to 20 addresses, all at once. Gone are the days of standing in line, waiting for your turn. FaxitFast, with viable fax numbers, ensures that every recipient on the list receives a copy of their message in their email inbox simultaneously. You can now improve collaboration and focus on your work by ensuring the entire team can find and manage the right message or document in their email inbox when needed.

2. Scheduled delivery

It may seem trivial, but with the introduction of Internet faxing, one of the pain points associated with traditional fax machines is that you need to be in front of the fax machine at the exact time you want to send the fax.

With the ability to schedule the delivery of outgoing faxes, it is possible to ensure that the fax is sent to the correct recipient at the right time, even right after a crucial closing meeting or not. Combine this with the ability to send faxes from your phone or another Internet-connected device, and you'll cut the strings of needing direct access to a fax machine at that critical moment. Schedule fax delivery from your online portal or mobile phone and go about your day with peace of mind knowing your fax won't arrive too early or late.

3. Check for junk faxes

Hordes of unwanted faxes enter your fax machine or your email inbox. So like spam filters, this is where junk faxes are scanned. Junk Fax Check works in two ways: an allow list and a block list. Use an allow list to add approved addresses and numbers to ensure that you only receive documents and messages from these specific numbers. However, it can lock your inbox to only receive notifications from people you know, blocking any new clients or customers.

Block list, on the other hand, allows you to enter specific addresses and numbers to be blocked from online fax services, preventing annoying spammers.

4. Custom Covers

This feature allows you to customize your fax covers with personalized messages or logos.

5. More formats

This feature allows you to send faxes in many formats, such as PDF, Word, JPG, etc.

6. Share large files

Although sending faxes over the Internet is much more than simple file sharing, you can still use file-sharing services. Internet fax uses your email address to send and receive digital documents as a fax to your device or to receive them in your email. However, due to the nature of email, you are likely to hit the file size limit when trying to send a relatively large document or when trying to send a different file type.

Sharing large files is helpful for those who want to send large text documents or even different file types, such as high-resolution images, audio files, spreadsheets, and even videos. Online fax providers that allow extensive file sharing usually have a maximum file size limit, but at 3 GB and above, this extends beyond any file restrictions imposed by your email service. If your service includes bulk distribution, it's possible to send these large files to multiple recipients simultaneously - something other file-sharing platforms might have a problem with.

7. Multiple email addresses

One of the less common features of Internet faxing is the ability to associate multiple email addresses with a single fax line. So, you can create a separate email address for each team member to allow access to online fax functions or portals. Alternatively, supported with multiple email addresses, you can include up to 20 separate individual email addresse to provide access to any team members, who will each receive their inbox and portal—all this while under a standalone online fax subscription.

Continuing with the cost-effective nature of Internet faxing, adding multiple email addresses to a single fax line reduces the number of subscriptions or licenses your team needs. With administrative controls, it's easy to stay in control and grant access to only those who need it, and it's also possible to restrict the functionality of individual email addresses that have been granted access.

8. Fax Storage

Since everything about faxing over the Internet is handled digitally, files are also saved. While some providers require you to store everything in your email inbox, a helpful feature to look out for is an online archive, a dedicated, searchable file storage solution for all your incoming and outgoing faxes sent and received in bulk.

9. Security and Compliance

Faxing over the Internet increases the security of your documents. While only those with access to your inbox can read your faxes, it's also essential to ensure that you provide proper encryption for your documents.

We, FaxitFast, provide several online faxing features to stimulate your productivity. Call us now!

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Frequently Asked Questions

Answers to common questions about FaxitFast.


FaxitFast is an Internet fax service that allows users to get their own unique, dedicated fax number and gives you the power to send / receive faxes from the Internet and your existing email account. Your FaxitFast fax number can be prominently displayed on business cards, email footers, and any other place you would showcase a traditional fax number. Senders can send faxes to your dedicated FaxitFast number using regular fax machines or other Internet fax services. Your incoming faxes are automatically converted to Adobe Acrobat PDF files and are immediately sent to your registered email address. FaxitFast email fax works with any existing email account and gives you the power to send and receive faxes from anywhere you have access to your existing email account, including on-the-go from your Blackberry, iPhone, Android or smartphone.

Nope. FaxitFast is a web based service and works from your online FaxitFast account and through your existing email account. Fax from online as FaxitFast combines the power of fax and email into one user-friendly service. No software to download, no equipment to buy.

We've made it easy to change your password at anytime to protect the security of your online fax account. To change your password, simply Log In to your account with your username / password at FaxitFast.com. Once you have signed in, click the "User Profile" link located on the left-hand side of the screen under the My Settings section. You will then have the option to change your password as desired.
It is NOT possible to change your username after the account has been created, even if you no longer have access to the email address that was used when the FaxitFast account was first created. You can easily update the email addresses to send / receive faxes with on the "Send Prefernces" page and "Receive Preferences" page, but you will always need to login using the same email address that was used when the FaxitFast account was first created.

If you forget or misplace your username or password for your FaxitFast account, you may request it online by clicking the "Login" navigation item and then clicking the "reset your password" link. If you have forgotten both your username and password, please Contact Us and we will send you an email indicating your username and/or reset password. Please include any information in your email that will help us identify your account, such as the FaxitFast fax number, primary account holder's name, registered email address, etc. Once we receive your request, the correct username / password will be sent to the registered email address on file for the account in question.

Yes you can! During the sign up process, you will have the option to select a toll free prefix or choose from hundreds of local area codes throughout the United States.

Now that you've successfully signed up for a FaxitFast account, the first step is to login to your FaxitFast account and become familiar with the "My Account" area. Once logged in, we recommend taking the FaxitFast product tour before customizing the FaxitFast settings. From the "My Account" area, you can:

- Make changes to your login information, billing information and user profile
- Review your incoming / outgoing fax history
- Send faxes using the FaxitFast Account Dashboard
- Customize incoming / outgoing fax settings
- Customize settings for mobile faxing directly from your Blackberry, iPhone or smartphone
- Change the email addresses used for receiving / sending faxes
- Fill your online FaxitFast address book with commonly used fax numbers
- Review your billing history
- Upgrade your monthly fax plan
- Schedule faxes to be sent automatically at a later time
- Filter junk faxes using the FaxitFast spam blocker

Our Internet fax service includes compatibility with fax for Windows, Mac, Linux and all of the popular browsers.

Absolutely not. FaxitFast is billed month-to-month with no contracts and users can cancel with a click from their online FaxitFast "My Account" area.

Yes and Yes! You can use FaxitFast with Windows or Mac operating systems and our service works with all of the popular browsers including Firefox, Chrome, Safari, Internet Explorer, and more. FaxitFast is a leading fax email service that allows you to fax with Windows, Mac, Linux and more.

YES! Simply enter your current fax number in Step 2 of the signup procedure and the system will walk you through the process. It is that easy!

At the present time our FaxitFast online faxing services only covers the United States and Canada.

Privacy / Security

If you send and receive faxes via email, it may be possible for third parties to unlawfully intercept or access fax/voice messages, since email is not secure. Any faxes you send while logged in to your account using the FaxitFast Account Dashboard are uploaded from your computer to FaxitFast via a secure SSL connection. This is more secure than email to fax.

Privacy is one of our highest concerns and we have taken numerous security measures to keep your information safe. Anytime you are logged in to the FaxitFast website, any information you submit to us (billing/personal information, viewing or downloading faxes, sending faxes from the website, etc.) is protected by a secure, encrypted connection between your computer and the FaxitFast website. This is true unless you specifically choose the unsecure login option to access your account. You can use your web browser's security feature to view the security information for any FaxitFast pages that require you to enter credit card information.

Contact a member of the FaxitFast support team immediately by sending us an email to Support@FaxitFast.com or use the Contact Us form. Once your email is received, our team will suspend your account until the password can be reset and forwarded to the primary account holder.