How to Send Documents Online Securely

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September 10, 2020

How to Send Documents Online Securely

How to Send Documents Online Securely

The issue of data security has many businesses worrying about the possibility of a data breach that can jeopardize their standing in the market. Judging by the current trends, this fear is valid for a number of reasons.

In 2018 alone, it was estimated that businesses around the globe lost a whopping 5 billion dollars due to security breaches. A popular Hollywood movie studio had to demand resignations from their top executives because of a hack that lead to leaks of several embarrassing email exchanges.

Needless to say, data breach should worry you, which is why it is important to ask questions like, how do we securely share documents online. Thankfully, there are ways by which companies and online faxing tools can send and receive documents online without falling prey to unwanted third party attacks.

First… let’s look at the things you should definitely not do when sending documents online

1 – Avoid sending sensitive documents via email

Some information is best delivered physically. This information may pertain to a secret project, financial report, or new market penetration strategy. In the wrong hands, this could mean an irrevocable tragedy. If you do however choose to share your sensitive documents over email, then make sure the network is protected and secure.

However, even if your network is secure but your recipient’s network isn’t, then there is still a high chance of data loss.

2 – Don’t Forget Encryption

Encryption is the best way to keep your data safe; as such it is safe to encrypt your data before you share them online. Many platforms today make use of strong encryption to ensure the information remains safe. So, if you are planning to send your files online, make sure some kind of encryption is present to safeguard your data.

3 – Avoid Sending Encryption Keys with Document

This is perhaps the most common mistake made while sending documents online. Do not, under any circumstances, send your password or key through the same channel you sent your document. Instead, send it over in a separate text to ensure safety.

Sending Documents Securely

There are well-documented ways to send files online, here are just a few ways by which you can relax knowing your information is safe traveling through strong channels.

Password Protection

Perhaps the simplest way to protect your documents is by locking it with a password. This is possible on multiple platforms and the word processor. In the word processor, simply go to the ‘File’ section, click on ‘Info’ then click ‘Protect document’ and encrypt your document with a password. This way, only those individuals with password to your file will be able to open it.

Firefox Send

Firefox is a tool that allows you to send documents online via a private link and is completely independent of its browser and account counterpart. Firefox Send empowers users with a lot of control over the privacy of their documents.

With Firefox Send, users can;

  • Decide how many times a file can be downloaded before it expires
  • Decide how many days the file will remain available
  • Encrypt the file with a password.


FaxitFast is a revolutionary application that allows you to send and receive fax online via secure SSL encrypted networks. The process is easy, and documents can be shared via any email account, mobile or computer device without any help from a physical fax machine.

The end-to-end encryption provided by FaxitFast ensures your document remains safe from the moment it is sent to the moment it reaches the recipient. FaxitFast is indeed one of the best ways to send your documents online when it comes to optimal safety.

Submit a help ticket.

Frequently Asked Questions

Answers to common questions about FaxitFast.


FaxitFast is an Internet fax service that allows users to get their own unique, dedicated fax number and gives you the power to send / receive faxes from the Internet and your existing email account. Your FaxitFast fax number can be prominently displayed on business cards, email footers, and any other place you would showcase a traditional fax number. Senders can send faxes to your dedicated FaxitFast number using regular fax machines or other Internet fax services. Your incoming faxes are automatically converted to Adobe Acrobat PDF files and are immediately sent to your registered email address. FaxitFast email fax works with any existing email account and gives you the power to send and receive faxes from anywhere you have access to your existing email account, including on-the-go from your Blackberry, iPhone, Android or smartphone.

Nope. FaxitFast is a web based service and works from your online FaxitFast account and through your existing email account. Fax from online as FaxitFast combines the power of fax and email into one user-friendly service. No software to download, no equipment to buy.

We've made it easy to change your password at anytime to protect the security of your online fax account. To change your password, simply Log In to your account with your username / password at Once you have signed in, click the "User Profile" link located on the left-hand side of the screen under the My Settings section. You will then have the option to change your password as desired.
It is NOT possible to change your username after the account has been created, even if you no longer have access to the email address that was used when the FaxitFast account was first created. You can easily update the email addresses to send / receive faxes with on the "Send Prefernces" page and "Receive Preferences" page, but you will always need to login using the same email address that was used when the FaxitFast account was first created.

If you forget or misplace your username or password for your FaxitFast account, you may request it online by clicking the "Login" navigation item and then clicking the "reset your password" link. If you have forgotten both your username and password, please Contact Us and we will send you an email indicating your username and/or reset password. Please include any information in your email that will help us identify your account, such as the FaxitFast fax number, primary account holder's name, registered email address, etc. Once we receive your request, the correct username / password will be sent to the registered email address on file for the account in question.

Yes you can! During the sign up process, you will have the option to select a toll free prefix or choose from hundreds of local area codes throughout the United States.

Now that you've successfully signed up for a FaxitFast account, the first step is to login to your FaxitFast account and become familiar with the "My Account" area. Once logged in, we recommend taking the FaxitFast product tour before customizing the FaxitFast settings. From the "My Account" area, you can:

- Make changes to your login information, billing information and user profile
- Review your incoming / outgoing fax history
- Send faxes using the FaxitFast Account Dashboard
- Customize incoming / outgoing fax settings
- Customize settings for mobile faxing directly from your Blackberry, iPhone or smartphone
- Change the email addresses used for receiving / sending faxes
- Fill your online FaxitFast address book with commonly used fax numbers
- Review your billing history
- Upgrade your monthly fax plan
- Schedule faxes to be sent automatically at a later time
- Filter junk faxes using the FaxitFast spam blocker

Our Internet fax service includes compatibility with fax for Windows, Mac, Linux and all of the popular browsers.

Absolutely not. FaxitFast is billed month-to-month with no contracts and users can cancel with a click from their online FaxitFast "My Account" area.

Yes and Yes! You can use FaxitFast with Windows or Mac operating systems and our service works with all of the popular browsers including Firefox, Chrome, Safari, Internet Explorer, and more. FaxitFast is a leading fax email service that allows you to fax with Windows, Mac, Linux and more.

YES! Simply enter your current fax number in Step 2 of the signup procedure and the system will walk you through the process. It is that easy!

At the present time our FaxitFast online faxing services only covers the United States and Canada.

Privacy / Security

If you send and receive faxes via email, it may be possible for third parties to unlawfully intercept or access fax/voice messages, since email is not secure. Any faxes you send while logged in to your account using the FaxitFast Account Dashboard are uploaded from your computer to FaxitFast via a secure SSL connection. This is more secure than email to fax.

Privacy is one of our highest concerns and we have taken numerous security measures to keep your information safe. Anytime you are logged in to the FaxitFast website, any information you submit to us (billing/personal information, viewing or downloading faxes, sending faxes from the website, etc.) is protected by a secure, encrypted connection between your computer and the FaxitFast website. This is true unless you specifically choose the unsecure login option to access your account. You can use your web browser's security feature to view the security information for any FaxitFast pages that require you to enter credit card information.

Contact a member of the FaxitFast support team immediately by sending us an email to or use the Contact Us form. Once your email is received, our team will suspend your account until the password can be reset and forwarded to the primary account holder.