September 10, 2020
How to Send Documents Online Securely
The issue of data security has many businesses worrying about the possibility of a data breach that can jeopardize their standing in the market. Judging by the current trends, this fear is valid for a number of reasons.
In 2018 alone, it was estimated that businesses around the globe lost a whopping 5 billion dollars due to security breaches. A popular Hollywood movie studio had to demand resignations from their top executives because of a hack that lead to leaks of several embarrassing email exchanges.
Needless to say, data breach should worry you, which is why it is important to ask questions like, how do we securely share documents online. Thankfully, there are ways by which companies and online faxing tools can send and receive documents online without falling prey to unwanted third party attacks.
First… let’s look at the things you should definitely not do when sending documents online
1 – Avoid sending sensitive documents via email
Some information is best delivered physically. This information may pertain to a secret project, financial report, or new market penetration strategy. In the wrong hands, this could mean an irrevocable tragedy. If you do however choose to share your sensitive documents over email, then make sure the network is protected and secure.
However, even if your network is secure but your recipient’s network isn’t, then there is still a high chance of data loss.
2 – Don’t Forget Encryption
Encryption is the best way to keep your data safe; as such it is safe to encrypt your data before you share them online. Many platforms today make use of strong encryption to ensure the information remains safe. So, if you are planning to send your files online, make sure some kind of encryption is present to safeguard your data.
3 – Avoid Sending Encryption Keys with Document
This is perhaps the most common mistake made while sending documents online. Do not, under any circumstances, send your password or key through the same channel you sent your document. Instead, send it over in a separate text to ensure safety.
Sending Documents Securely
There are well-documented ways to send files online, here are just a few ways by which you can relax knowing your information is safe traveling through strong channels.
Perhaps the simplest way to protect your documents is by locking it with a password. This is possible on multiple platforms and the word processor. In the word processor, simply go to the ‘File’ section, click on ‘Info’ then click ‘Protect document’ and encrypt your document with a password. This way, only those individuals with password to your file will be able to open it.
Firefox is a tool that allows you to send documents online via a private link and is completely independent of its browser and account counterpart. Firefox Send empowers users with a lot of control over the privacy of their documents.
With Firefox Send, users can;
- Decide how many times a file can be downloaded before it expires
- Decide how many days the file will remain available
- Encrypt the file with a password.
FaxitFast is a revolutionary application that allows you to send and receive fax online via secure SSL encrypted networks. The process is easy, and documents can be shared via any email account, mobile or computer device without any help from a physical fax machine.
The end-to-end encryption provided by FaxitFast ensures your document remains safe from the moment it is sent to the moment it reaches the recipient. FaxitFast is indeed one of the best ways to send your documents online when it comes to optimal safety.