How to find the best online fax service to send fax online through email?

easy fax online

FREE 30-day Trial with Value Plan

May 2, 2024

How to find the best online fax service to send fax online through email?

blog-default-image

The need to send faxes persists for many businesses and individuals. With the convenience of email and online services, sending faxes has evolved to become quick and efficient. But with so many online fax services available, how do you choose the best one for your needs? Let us explore how to find the perfect online fax service that allows you to send faxes through email seamlessly. Whether you're looking for affordability, ease of use, or advanced features, we've covered you with tips and recommendations on finding the ideal online fax solution that meets all your requirements.

Importance of Online Fax Services

Online fax services bridge the gap between traditional faxing and modern digital communication methods. They are indispensable in industries like legal, healthcare, and finance, where sending sensitive documents securely is a daily necessity. These services make it possible to send and receive faxes from anywhere, anytime, using just an email account. This convenience and flexibility make online fax services valuable in today's fast-paced, mobile-first world.

Factors to consider when choosing an online fax service to send fax through email

When choosing an online fax service, it's crucial to consider the pricing structure. Some services offer a pay-as-you-go model, while others require a monthly subscription. Evaluate your faxing needs and determine which option provides the best value for your usage patterns. Examine the features offered by different online fax services. Look for essential capabilities like mobile compatibility and encryption protocols for security to streamline your faxing process. A user-friendly interface can save time and reduce errors when sending faxes online through email. Ensure the online fax service you choose integrates seamlessly with popular email clients and productivity tools. Compatibility with your workflow will enhance efficiency and make transitioning to online faxing hassle-free.

● Ease of Use: Online fax services offer a straightforward, intuitive interface. You should be able to send and receive faxes, with minimal clicks, directly from your preferred email client. Look for services that integrate seamlessly with major email providers for a smooth experience.

● Compatibility: Ensure the fax service is compatible across various devices and operating systems, including smartphones, tablets, PCs, and Macs. This flexibility allows you to send and receive faxes on the go, regardless of your device.

● Cost-Effectiveness: Evaluate the service's pricing model to ensure it aligns with your faxing volume and budget. Some services offer unlimited faxing for a flat monthly fee, while others charge per page or offer prepaid fax packages. Consider any potential hidden costs like setup fees or charges for exceeding your monthly allowance.

● Reliability and Uptime: Dependability is crucial. Look for a service with a high uptime and reliability track record, ensuring you can send and receive faxes without interruption, especially during critical moments.

● Customer Support: Efficient customer support is indispensable, especially when dealing with urgent or sensitive faxes. Opt for a service that provides quick support.

● Security and Privacy: Strong security measures are necessary, given the often-sensitive nature of faxed documents. Choose a service that offers end-to-end encryption for your faxes and complies with relevant data protection regulations, such as HIPAA, for healthcare information.

● Scalability: As your business grows, so do your faxing needs. Select a service that can scale with you, allowing you to easily adjust your plan to accommodate higher volumes of faxes without significant price hikes or service disruptions.

Comparing pricing plans and available packages

When comparing pricing plans and available packages for online fax services, it is essential to consider the specific needs of your business. Some services may offer tiered pricing based on the volume of faxes sent or received, while others may provide flat-rate packages that include unlimited usage. Consider factors such as the number of users needing access to the service and additional features like advanced security measures. One key aspect to look out for is hidden fees or extra charges that may not be clearly outlined in the initial pricing information. Finding the best online fax service comes down to balancing cost with functionality and ensuring that the chosen package aligns with your organization's requirements now and in the future. Pricing plans for online fax services vary widely. Some offer pay-as-you-go options, while others have monthly subscriptions. Here are a few tips for comparing plans:

● Assess Your Faxing Volume: Estimate your monthly fax volume to choose a plan that aligns with your usage.

● Look for Hidden Fees: Be wary of additional fees for setup, overages, or international faxing.

● Free Trials: Opt for services offering free trials to test their capabilities before committing.

Security measures and data protection considerations

One of the most critical aspects to consider when choosing an online fax service is its security measures and data protection protocols. With increasing cyber threats and data breaches, safeguarding sensitive information during transmission and storage is paramount. Look for providers that offer encryption technologies to protect your faxes from interception by unauthorized parties. The data retention policies of the online fax service should be considered. It's essential to know how long your faxes will be stored on their servers and whether they have secure deletion processes. Opting for a provider that adheres to industry standards for secure data handling can give you peace of mind, knowing that your confidential documents are handled carefully. Taking proactive steps toward securing your fax communications can prevent costly repercussions. The confidentiality of faxed documents is paramount, especially for sensitive information. When evaluating online fax services, consider the following security measures:

● Encryption: Ensure the service uses strong encryption for data transmission and storage.

● Compliance: Compliance with these standards is non-negotiable for industries regulated by HIPAA or other privacy laws.

● Secure Storage: Look for services offering secure document storage options, ensuring your faxes are protected in transit and at rest.

In conclusion, choosing the best online fax service to send faxes through email is crucial for efficient communication in today's digital world. Consider pricing, features, reliability, and customer support to find a service such as FaxitFast that meets your needs.

We at FaxitFast provide superior online fax services at the best prices. Our services allow you to send and receive faxes online from any smartphone or device or via any email account. You can also manage your faxes without downloading additional apps or using a physical fax machine. Sign up now at www.faxitfast.com.

Submit a help ticket.


Frequently Asked Questions

Answers to common questions about FaxitFast.

General

FaxitFast is an Internet fax service that allows users to get their own unique, dedicated fax number and gives you the power to send / receive faxes from the Internet and your existing email account. Your FaxitFast fax number can be prominently displayed on business cards, email footers, and any other place you would showcase a traditional fax number. Senders can send faxes to your dedicated FaxitFast number using regular fax machines or other Internet fax services. Your incoming faxes are automatically converted to Adobe Acrobat PDF files and are immediately sent to your registered email address. FaxitFast email fax works with any existing email account and gives you the power to send and receive faxes from anywhere you have access to your existing email account, including on-the-go from your Blackberry, iPhone, Android or smartphone.

Nope. FaxitFast is a web based service and works from your online FaxitFast account and through your existing email account. Fax from online as FaxitFast combines the power of fax and email into one user-friendly service. No software to download, no equipment to buy.

We've made it easy to change your password at anytime to protect the security of your online fax account. To change your password, simply Log In to your account with your username / password at FaxitFast.com. Once you have signed in, click the "User Profile" link located on the left-hand side of the screen under the My Settings section. You will then have the option to change your password as desired.
It is NOT possible to change your username after the account has been created, even if you no longer have access to the email address that was used when the FaxitFast account was first created. You can easily update the email addresses to send / receive faxes with on the "Send Prefernces" page and "Receive Preferences" page, but you will always need to login using the same email address that was used when the FaxitFast account was first created.

If you forget or misplace your username or password for your FaxitFast account, you may request it online by clicking the "Login" navigation item and then clicking the "reset your password" link. If you have forgotten both your username and password, please Contact Us and we will send you an email indicating your username and/or reset password. Please include any information in your email that will help us identify your account, such as the FaxitFast fax number, primary account holder's name, registered email address, etc. Once we receive your request, the correct username / password will be sent to the registered email address on file for the account in question.

Yes you can! During the sign up process, you will have the option to select a toll free prefix or choose from hundreds of local area codes throughout the United States.

Now that you've successfully signed up for a FaxitFast account, the first step is to login to your FaxitFast account and become familiar with the "My Account" area. Once logged in, we recommend taking the FaxitFast product tour before customizing the FaxitFast settings. From the "My Account" area, you can:

- Make changes to your login information, billing information and user profile
- Review your incoming / outgoing fax history
- Send faxes using the FaxitFast Account Dashboard
- Customize incoming / outgoing fax settings
- Customize settings for mobile faxing directly from your Blackberry, iPhone or smartphone
- Change the email addresses used for receiving / sending faxes
- Fill your online FaxitFast address book with commonly used fax numbers
- Review your billing history
- Upgrade your monthly fax plan
- Schedule faxes to be sent automatically at a later time
- Filter junk faxes using the FaxitFast spam blocker

Our Internet fax service includes compatibility with fax for Windows, Mac, Linux and all of the popular browsers.

Absolutely not. FaxitFast is billed month-to-month with no contracts and users can cancel with a click from their online FaxitFast "My Account" area.

Yes and Yes! You can use FaxitFast with Windows or Mac operating systems and our service works with all of the popular browsers including Firefox, Chrome, Safari, Internet Explorer, and more. FaxitFast is a leading fax email service that allows you to fax with Windows, Mac, Linux and more.

YES! Simply enter your current fax number in Step 2 of the signup procedure and the system will walk you through the process. It is that easy!

Contact Us and we can help further.

At the present time our FaxitFast online faxing services only covers the United States and Canada.

Privacy / Security

If you send and receive faxes via email, it may be possible for third parties to unlawfully intercept or access fax/voice messages, since email is not secure. Any faxes you send while logged in to your account using the FaxitFast Account Dashboard are uploaded from your computer to FaxitFast via a secure SSL connection. This is more secure than email to fax.

Privacy is one of our highest concerns and we have taken numerous security measures to keep your information safe. Anytime you are logged in to the FaxitFast website, any information you submit to us (billing/personal information, viewing or downloading faxes, sending faxes from the website, etc.) is protected by a secure, encrypted connection between your computer and the FaxitFast website. This is true unless you specifically choose the unsecure login option to access your account. You can use your web browser's security feature to view the security information for any FaxitFast pages that require you to enter credit card information.

Contact a member of the FaxitFast support team immediately by sending us an email to Support@FaxitFast.com or use the Contact Us form. Once your email is received, our team will suspend your account until the password can be reset and forwarded to the primary account holder.